New rules on filing annual accounts

Feb. 1, 2019 Poland

The amendment to the Accounting Act which came into force on 1st October 2018 introduced new obligations for the companies to prepare their financial statements in an electronic format only and in a specific logical structure.

Moreover not only the structure of the financial statements was changed. The consequence of resigning from paper versions is also a change in the way of signing and submitting financial reports. According to the introduced amendment, financial statements prepared after October 1 should be signed by the representatives of the company by means of a qualified electronic signature, and then submitted electronically by the person whose PESEL number was disclosed in the National Court Register.

As a consequence, each member of the management board and the person responsible for keeping the accounting books should possess a qualified electronic signature issued by one of 4 Polish institutions authorized to issue such certificate. Unfortunately although the amendment to the Accounting Act provides for two types of signatures which can be used for signing the accounts (qualified electronic signature and signature confirmed by ePuap profile ) in practice it’s not possible to sign the accounts via ePuap.

Additionally, it is also necessary for at least one director to have his PESEL number (Polish Personal Identification number) disclosed in the entry of the National Court Register.

If you have any question please feel free to contact our employees, Andrzej Gorycki and Kinga Błaszczyk.

ASB has obtained several dozen of electronic signatures and PESEL numbers so far and can assist you in compliance with the above listed obligations. Please note that the entire process may take up to 6 weeks and that the new rules will apply to all 2018 financial statements.

Andrzej Gorycki
Corporate Services Manager

Kinga Błaszczyk
Senior Corporate Services Specialist